HOSTEL ROOM RESERVATION NOTICE
2ND SEMESTER OF THE 2023/2024 ACADEMIC YEAR FOR LEVEL 100 DIPLOMA AND DEGREE STUDENTS
Notice is hereby given that all level 100 students interested in residing at the University’s Hostels for the 2nd semester of the 2023/2024 academic are to take note of the following:
1. Booking and payment for the Hostels are for a Semester Stay.
2. A password reset exercise will be undertaken on Monday 15th April, 2024 and Tuesday 16th April, 2024 to enable all students who are unable to reset their passwords because they changed their numbers to do so.
3. Available floors at Hostels A, B and Amon Kotei hostel will be opened for booking from Wednesday, 17th April, 2024 at 10am.
4. Payment deadline is Thursday, 16th May, 2024 after which the beds of students who have not paid will be taken and given to other students.
5. Check-in and registration will commence from Saturday, 25th May, 2024 and deadline for check-in and registration at the Hostels is Sunday, 2nd June, 2024.
NB: PLEASE DO NOT BOOK IF YOU ARE NOT INTERESTED IN RESIDING AT THE HOSTELS. You will be billed automatically when you book, and you will be required to pay the amount.
1. PROCESSES FOR REGISTRATION, VERIFICATION, LOGIN & PAYMENT
1.1 Registration
a. All students are required to register on the Hostel Management System platform.
b. Students are to ensure they are registered on the USIS platform before attempting to register.
c. Students’ emails and phone numbers should be active and accessible, as login and verification credentials will be sent through emails.
Registration process
• Open the Hostel Portal from https://upsahostels.com
• Click on ‘Hostel Registration’ to open the registration form.
• Enter your UPSA Student ID, email and phone number
• Click on Register to process the registration.
1.2 VERIFICATION OF DETAILS
a. This ensures students’ details are correct and accessible to the student.
b. If the Student ID entered on the registration form is correct and active, the student should receive a ‘One Time PIN’ (OTP) via SMS.
c. Enter Student ID on the verification form at their respective fields.
d. Click “Validate” to complete the registration.
e. If the OTP is correct, you will receive your password through SMS.
1.3 LOGIN
a. The UPSA Hostel Application can be accessed at https://upsahostels.com
b. Enter your username (i.e. your student ID) and password, which was created during the initial registration.
c. Clicking the Sign-In button will send you to your student Portal. Continue by following the steps to reserve a bed.
1.4 RESETTING PASSWORD
a. On the Log In screen, click on “I Forgot My Password”.
b. Enter your email in the text box provided. Note that the email should be the email you provided during your registration.
c. The new password will be sent to the number you provided during registration via text message.
1.5 BOOKING PROCESS
a. Log-in to your portal, following the log-in process.
b. Select the Hostel of your choice (Note that the Hostels display the rooms available and their respective rates.)
c. Select the room, followed by the bed of your choice.
d. Read and accept the rules and regulations of the Hostels. Feel free to cancel your booking if you do not agree or accept the rules and regulations. You may contact the Hostel Administration on 0302913535 for clarification before continuing.
You may also email the following for assistance [email protected], [email protected] or [email protected]
e. View your bill and approve your bed reservation.
Note that:
• You will be billed automatically after booking.
• You will receive an SMS confirmation of your reservation.
• Beds will be reserved until Thursday 16th May, 2024 which is the payment deadline.
1.6 PAYING FOR YOUR RESERVATION
a. Pay the Amount billed into your InterPay account at the Bank.
b. Log into your InterPay portal.
c. Select to pay the automatically billed amount. (You should receive an SMS confirmation of your payment)
2. HOSTEL FEES PER SEMESTER STAY (2ND SEMESTER – 2023/2024)
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3. ADDITIONAL INFORMATION
1. PLEASE DO NOT BOOK IF YOU KNOW YOU ARE NOT INTERESTED IN RESIDING AT THE HOSTELS. You will be billed automatically when you book and you will be required to pay the amount.
2. Read the Rules and Regulations governing the Hostels on the University’s website (www.upsa.edu.gh) before applying.
3. Secure a bed (successfully book) before making any Hostel fee payment.
4. Hostel fee payment procedure is the same as academic facility user fee payment (you pay into the University Access Bank account, the money will be transferred into your wallet, then you disburse according to other Hostel fee items on the portal).
5. No student should pay the hostel fees to any staff or student leader. All payments should be made at the bank into the University’s account.
6. Monies paid (disbursed) are not refundable.
7. Your secured bed will be taken from you if you fail to pay the Hostel fee by the registration deadline for each level.
8. Impersonation will attract severe punishment.
9. Hostel Management reserves the right to re-assign a student to a different room when the need arises.
10. Beds 1 and 3 are down beds whiles Beds 2 and 4 are top beds.
11. The occupants of each room are responsible for purchasing prepaid electricity credit unto their respective meters.
Thank you.
–SIGNED–
Robert Gyeke- Darko
(Director – BDC)
