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Vacancy: Senior Assistant Registrars

The University wishes to invite applications from suitably qualified persons who are staff of UPSA to fill vacant positions of Senior Assistant Registrars.

Main Functions

• Provide administrative, supervisory and coordinating support to the Faculty/Unit/ Directorate.

• Assist in the implementation of decisions and policies of the University.

• Ensure proper records management systems for the Faculty/Unit/Directorate in compliance with existing compliance with approved procedures and regulations of UPSA.

• Provide administrative support to the Registrar by serving as Recorder to committees as may be assigned.

Additional Responsibilities

• Effectively supervises activities to achieve optimum performance of operations in support to supervisor, university community and external stakeholders.

• Coordinates and supervises activities and ceremonies managed by the Faculty/Directorate/ Unit in compliance with existing approved procedures and regulations of UPSA.

• Prepares work plans for staff in line with strategic objectives of the Faculty/Directorate/ Unit.

• Supervises and manages office staff.

• Provides input, to include research where needed, information and data to guide/inform the formulation of policies.

• Supervises the effective implementation of UPSA’s statutes and policies.

• Provides “on-the-job” training for staff and makes recommendation for further training as may be needed.

• Appraises staff performance and provides timely feedback for further action.

• Takes minutes of meetings and prepares reports professionally.

Qualification

Candidates must have:

• Minimum of a Master’s Degree from an accredited tertiary institution in any of the following fields: Management, Higher Education Administration, Business Administration, Human Resources, Social Sciences or other related disciplines.

• A minimum of four (4) years’ experience on the rank of Assistant Registrar.

• Satisfactory performance evidenced by feedback from the annual performance appraisals from the most recent four years.

• Evidence of contributions to professional practice in one’s area of specialisation or higher education administration in the form of at least five (5) publications, position papers, memoranda, reports in his/her area.

Competencies

Technical Competencies:

• General knowledge and experience of university administration, systems, procedures and structures

• Knowledge of Ghana Tertiary Education Commission requirements for tertiary institutions

• Excellent communication (written and verbal), interpersonal and presentation skills

• Excellent customer service skills

• Report writing skills

• Basic knowledge of budgeting and financial planning

• Proficiency in computer applications (USIS, Word, Excel, Power Point)

• Knowledge of vision, mission, and values of UPSA and an understanding of their alignment to the work of the Faculty/Directorate/Unit.

Managerial Competencies

Ability to:

• plan, organise, coordinate programmes/activities

• design and implement innovative programs to improve upon existing work processes

• take decisions

• establish priorities

• multi-task

• monitor performance of people and work progress

• identify and solve problems

• conduct and manage meetings effectively.

Personal Competencies

• Be pro-active and result-driven

• Have a “can do” approach to work

• Be a team player

• Ability to articulate views and decision without being confrontational.

• Be able to work with minimum supervision

• Ability to conduct self in a manner that elicit trust, respect and confidence of team members

• Be a person of integrity

• Have strong verbal and written communication skills.

Mode of Application

In accordance with UPSA’s Criteria for Appointments and Promotions for Non-Teaching Senior Members (https://upsa.edu.gh/docx/policies/appointment-promotion.pdf), qualified persons should complete the prescribed application form indicating position sought, and submit seven (7) copies of their application to include:

• most recent curriculum vitae;

• three letters of recommendation; and

• at least five (5) publications, position papers, memoranda, reports in their area.

The above, as well as all relevant supporting documents, should be addressed to:

The Registrar
University of Professional Studies, Accra (UPSA)
Post Office Box LG 149
Accra

Closing Date:
5 p.m. on Friday, February 12, 2021

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