Registration Procedure for Fresh Students
It is a very important requirement of the University that all students (both fresh and continuing) register at the beginning of every semester. The first-time registration for fresh students, which is more elaborate, is normally held during the period of registration stated on the admission letter.
Documents to bring along to the registration point
All fresh students must bring along the following documents called Registration Pack to the various designated points.
- Duly endorsed applicant’s declaration
- Admission letter
- Birth certificate or any valid National ID
- Both original and certified true copies of academic and professional certificates/ verification letter from professional body. 2024 WASSCE holders should however bring along certified true copies of the result slip
- Official transcript (For University Diploma, HND, High School Diploma holders, etc)
- Proof of payment i.e. print out of interpay disbursement
- Proof of unverified registration slip
- Signed copy of Code of Conduct for Law Students (LLB Students only)
What does FULL REGISTRATION involve?
- Payment of Fees
- Online Unverified Course Registration
- Verification of entry qualification(s) and acquisition of ‘verified’ proof of registration
- Medical Examination
- Acquisition of UPSA ID Card
Payment of Fees
- Pay your Academic Facility User Fees (AFUF) and miscellaneous charges or dues at the designated banks indicated on the fee schedule.
- Fee paid will automatically be disbursed on Interpay within 24 hours after payment.
- Generate a print-out for submission at the registration point.
Unverified On-line Course Registration
All fresh students are requested to do the unverified on-line registration as follows:
- Log on to https://www.upsasip.com/student-portal. Use your student’s identification number as username and date of birth (dd-mm-yyyy) as password.
- Your USIS student portal will display the courses you are supposed to register for the semester.
- Click on “click to register courses” to register for courses you will do for the first semester 2024/2025 academic year.
- Print out “NOT VERIFIED” proof of registration generated for submission at the registration point.
Medical Examination
Every aspect of a fresh student’s medical screening shall be done at the University’s Clinic and shall include the following:
- Taking of vitals
- Eye testing
- Laboratory investigation
- Chest X-Ray
- Physical examination
Fresh students are expected to report at the UPSA Clinic on the scheduled date and time after their course registration to start the medical screening. The scheduled date and time of the medical screening for every fresh student will be communicated via SMS. All fresh students are requested to complete the Health Information of Student Form downloaded with the admission letter.
Please bring along this form when coming for the medical screening. Note that medical screening is part of the registration exercise for fresh students and therefore students must be cautioned that unless the medical screening is completed and a report issued, duly signed and stamped by a Medical Officer of the University, fresh students cannot proceed with the final stage of registration (i.e. acquisition of student’s ID card).
Acquisition of Student’s ID Card
Send your verified proof of registration slip and medical report duly endorsed by UPSA Medical Officer to your department office to collect your student’s ID card on your scheduled date. The acquisition of your ID card completes the registration process as a fresh student.
Orientation Exercise
The University organises orientation for fresh students after the admissions process has been completed to inform them about what pertains in the university system. Some of the areas talked about include the University library and its resources, the University clinic, Academic Affairs, security on campus, University rules and regulations, dress code, fire prevention on campus, etc. At orientation events, students are grouped under sessions. The sessions are in: Regular, Evening, and Weekend.
Matriculation
Matriculation is an important event where a fresh student is officially initiated as a student of UPSA. Fresh students must satisfy all the requirements and obligations set by the University before he/she is matriculated. These include registration, medical screening, orientation, etc. Any student who fails to be matriculated without any valid reason will not be accepted as a student of UPSA.
REGISTRATION PROCEDURE FOR CONTINUING STUDENTS
Academic or Course Registration
The academic or course registration procedure normally involves three main steps:
Step 1: Payment of Fees
Continuing students are required to pay the appropriate Academic Facility User Fees at any Access Bank branch.
Ensure that a correct Student Identification Number is quoted on the pay-in-slips.
The next stage is to log on to https://www.interpayafrica.com/upsa/student or follow the link on upsa.edu.gh to disburse the payment at the bank.
Step 2: Course Registration
Proceed to do your online course registration. Access the online student registration portal by logging on to https://www.upsasip.com/student-portal. Print out two (2) copies of the Proof of Registration Slip upon successful completion of the online registration.
Step 3: Submission and Endorsement of Proof of Registration Slips
Submit the Proof of Registration Slips to the Department Officer for endorsement after which one (1) copy of the slip will be given back to the student. Weekend Students are, nonetheless, requested to carry out the same process at the Weekend School Secretariat.
Step 3 completes the process of registration.
Add or Drop of Elective Courses
Steps Involved
- Follow the link https://www.upsasip.com/student-portal to get to your student registration portal which displays information including courses registered for the first/second
- Click to add/drop the desired elective course.
- Print out two (2) copies of the Proof of Registration Slip after you have completed your add/drop.
- Submit the Proof of Registration Slips to your Department Officer for endorsement after which one (1) copy of the Slip will be given back to you. Weekend Students are requested to carry out the same process at Weekend School Secretariat. Step 4 completes the process of Add/Drop registration.
Note: Students who have such corrections to make, but fail to do so would be prevented from sitting examinations of elective courses they have not registered or have grade X awarded for elective courses registered but which examinations have not been written.
Resit Registration
Guidelines for the On-line Re-sit Registration (Continuing Students only)
- Pay the re-sit registration fee into the UPSA Access Bank Account and https://www.interpayafrica.com/upsa/student to disburse the payment. Each credit hour of a re-sit paper (course) registered attracts a fee of Forty Ghana Cedis (GH¢40.00) g. BCPC208: Quantitative Methods is a 3 credit hour paper and therefore attracts a re-sit registration fee of One Hundred and Twenty Ghana Cedis (GH¢120.00).
- Return to your USIS Student’s portal to do your resit registration online and generate a new proof of registration for endorsement at your department.
Note: Re-sit course(s) must be registered together with semester courses and not after course registration has been done.
Guidelines for Manual Re-sit Registration (Completed Students only)
- Pay the re-sit registration fee into the UPSA Access Bank Account and log on https://www.upsasip.com/upsa/student to disburse the payment. Each credit hour of a re-sit paper (course) registered attracts a fee of Forty Ghana Cedis (GH¢40.00) g. BCPC208: Quantitative Methods is a 3 credit hour paper and therefore attracts a re-sit registration fee of One Hundred and Twenty Ghana Cedis (GH¢120.00).
- Indicate the course code and title of the paper(s) you want to register on the printed disbursement sheet and submit it to the General Office (Room 7/8) of Academic Affairs Directorate, Ground Floor, Seidu Mustapha Wing of the Central Administration Block.
- Wait and collect the duly endorsed proof of registration after the resit paper(s) has been registered for you on USIS.
Certification and Verification of Certificate
Issuance of Certificate
Certificates once issued cannot under any circumstance be issued again except the original one which has been damaged is tendered in evidence otherwise an attestation would be given.
Collection of Certificate
The University’s certificate can only be released to the bonafide owner in person upon going through the following clearance processes:
- All financial obligations should be discharged
- No library book shall be owed.
- The academic gown must be returned
- Originals of entry certificates/qualifications must be submitted or all entry results must be confirmed.
- Surrender the University’s Identity card in the possession of the graduate.
If all the above conditions are satisfied but the bonafide owner cannot personally come to collect the certificate, an authority note should be given with two passport size photographs of the person standing proxy to collect the certificate on behalf of the owner.