CALL FOR APPLICATIONS FOR THE POSITION OF SENIOR ASSISTANT REGISTRAR
The University wishes to invite applications from suitably qualified persons who are staff of UPSA to fill vacant positions of Senior Assistant Registrars at the following Faculties/Directorates/Units below:
- Fixed Assets Coordinating Unit (FACU)
- Faculties
- UPSA Clinic
- Business Development Centre (BDC)
- Finance
- Internal Audit
Main Functions
• Provide administrative, supervisory and coordinating support to the Faculty/Directorate/ Unit.
• Assist in the implementation of decisions and policies of the University.
• Ensure proper records management systems for the Faculty/Directorate/Unit in line with approved procedures and regulations of UPSA.
• Provide administrative support to the Registrar by serving as Recorder to committees as may be assigned.
Additional Responsibilities
• Effectively supervise activities to achieve optimum performance of operations in support of the supervisor, university community and external stakeholders.
• Coordinate and supervise activities and ceremonies managed by the Faculty/Directorate/Unit in line with existing approved procedures and regulations of UPSA.
• Prepare work plans for staff in line with strategic objectives of the Faculty/Directorate/ Unit.
• Supervise and manage office staff.
• Provide input, to include research where needed, information and data to guide/inform the formulation of policies.
• Supervise the effective implementation of UPSA’s statutes and policies.
• Provide “on-the-job” training for staff and make recommendation for further training as may be needed.
• Appraise staff’ performance and provide timely feedback for further action.
• Take minutes of meetings and prepare reports professionally.
Qualification
Candidates must have:
• Minimum of a Master’s Degree from an accredited tertiary institution in any of the following fields: Management, Higher Education Administration, Business Administration, Human Resources, Social Sciences or other related disciplines.
• A minimum of four (4) years’ experience on the rank of Assistant Registrar.
• Satisfactory performance evidenced by feedback from the annual performance appraisals from the most recent four years.
• Evidence of contributions to professional practice in one’s area of specialisation or higher education administration in the form of at least five (5) publications, position papers, memoranda, reports in his/her area.
Competencies
Technical Competencies
• General knowledge and experience of university administration, systems, procedures and structures
• Knowledge of Ghana Tertiary Education Commission requirements for tertiary institutions
• Excellent communication (written and verbal), interpersonal and presentation skills
• Excellent customer service skills
• Report writing skills
• Basic knowledge of budgeting and financial planning
• Proficiency in computer applications (USIS, Word, Excel, Power Point)
• Knowledge of vision, mission, and values of UPSA and an understanding of their alignment to the work of the Faculty/Directorate/Unit.
Managerial Competencies
Ability to do the following:
• Plan, Organise, Coordinate Programmes/Activities
• Design and implement innovative programs to improve upon existing work processes
• Take decisions
• Establish priorities
• Multi-task
• Monitor performance of people and work progress
• Identify and solve problems
• Conduct and manage meetings effectively.
Personal Competencies
• Be pro-active and result-driven
• Have a “can do” approach to work
• Be a team player
• Ability to articulate views and decision without being confrontational.
• Be able to work with minimum supervision
• Ability to conduct self in a manner that elicit trust, respect and confidence of team members
• Be a person of integrity
• Have strong verbal and written communication skills.
Mode of Application
In accordance with UPSA’s Criteria for Appointments and Promotions for Non-Teaching Senior Members, qualified persons should complete the prescribed Application Form indicating position sought, and submit a copy of their application to include:
• most recent curriculum vitae;
• three letters of recommendation; and
• at least five (5) proposals, technical papers, memoranda, reports in their area.
The above, as well as all relevant supporting documents, should be addressed to:
The Registrar
University of Professional Studies, Accra (UPSA)
Post Office Box LG 149
Accra
Closing Date:
5 p.m. on Wednesday, August 14, 2024
